Seamless Lab Equipment Relocation for a New Research Center
Date of Publication
- Benefits
Key Highlights
$15
Million
Worth equipment relocated in just SIX days
0
Damage
Zero equipment damage and safety incidents
100%
Chain of Custody
End-to-end chain of custody and GMP documentation
- The Problem
Client Challenges
XYZ Inc. faced significant challenges when relocating vital lab equipment to its new research center. They needed a reliable partner to ensure minimal downtime and safe handling of delicate equipment.
01
The client had a firm go-live date with limited flexibility. Any slip could impact grant milestones and partner commitments.
02
Freezers, HPLC units, microscopes, and balances required special handling. Each device had unique power, leveling, and calibration needs.
03
The client needed full traceability. The team had to maintain the chain of custody, asset control, and move logs that met internal QA.
- The Problem
Client Goals
XYZ Inc. sought a swift, secure, and straightforward moving plan. The goal was to begin work at the new site without delay. They wanted to:
- Keep samples stable and validated equipment ready to run as soon as possible after placement.
- Limit downtime with a weekend move and a phased plan. Keep staff focused on science, not logistics.
- Maintain complete records. Align with internal SOPs and external audit needs.
- Approach
Our Solution
Strategic Approach
We built a plan that fit the client’s schedule and risk profile. We mapped every asset, defined move paths, and set validation steps in advance. Likewise, we aligned tasks with a weekend cutover. Our team:
Asset Tagging & Tracking
Tagged each asset, noted dependencies, set handling instructions, and created a room-by-room sequence with fallback options.
Dependency Mapping
Used calibrated data loggers and pre-chilled backup units, and staged vehicles and crews to cut time outside controlled space.
Change Approval Process
Set a single point of contact, held daily check-ins with action logs, and got approvals for any change.
Services Implemented
We supplied end-to-end move services, which covered planning, packing, rigging, transport, placement, and validation support. We also managed vendors for calibration.
Timeline Control
Timeline control, resource planning, and stakeholder updates. One lead owned communication and risk.
Resource Planning
Custom crating, shock and tilt indicators, floor and wall protection, and certified rigging for heavy assets.
Documentation & Handover
Power-up checks, leveling and alignment, IQ/OQ coordination, and documentation handoff.
Unique Selling Point
We focused on safety, speed, and clarity, using simple tools and proven methods. We kept all the teams on the same page so the lab could restart work quickly.
Standardized Checklists
One team handled planning through validation support to cut handoffs and reduce errors.
Asset Labeling
We used checklists, labels, and data loggers to give the client proof of control at every step.
On-Time Completion
Staffed two shifts and used a weekend window to finish on time.
- Execution Process
How We Solved the Problem
For a smoother lab relocation, we focused on meticulous planning, expert handling of sensitive equipment, and real-time coordination. Our approach minimized disruptions and delivered results that exceeded expectations.
Assessment & Planning
We began by conducting a thorough assessment of XYZ Inc.’s equipment and timelines. Detailed planning made sure that every step was accounted for, mitigating risks and aligning with their research schedule.
Client Collaboration
Our team worked closely with XYZ Inc. throughout the project, offering transparent communication and flexibility to adjust to their evolving needs. Regular check-ins meant all goals were on track.
Implementation
We packed non-critical assets first and staged them by zone, and moved cold chain units last with active monitoring. The execution also included protecting paths, loading by sequence, and placing items per floor plans.
- Extra Support
Results & Benefits
Zero Damage and Losses
The lab was relocated with zero damage and zero lost items.
No Safety Incident
No safety incident happened during the relocation, thanks to precise planning.
Move Completed in SIX Day
The move was completed in only SIX days with no unplanned downtime.
- Customer Stories
Client Testimonial
“D1 Solutions made a stressful move simple. Our teams stayed focused on experiments while the move stayed on schedule. The documentation and communication were clear from start to finish. We would definitely recommend them.”
— Lab Operations Director, XYZ Inc.
- Future Clients
What It Means for Future Clients
Are you planning to relocate your research lab? We can help you relocate with the right planning, expertise, and real-time collaboration. Our team will:
- Reduce risk with asset-level plans and controls
- Protect samples and sensitive equipment
- Keep your schedule with phased moves and weekend windows
- Prove compliance with complete records
- Help you get back to research quickly
Get in Touch Now
Plan your lab move with confidence. Speak with our team to scope your assets, timeline, and risks. Get a clear plan, a fixed schedule, and support through day one in the new site.
